How to add alt text in Microsoft Excel to photos, shapes, and graphs and improve your spreadsheet’s accessibility

  • You can include alt text descriptions in Excel to any type of illustration, such as photos, screenshots, designs, 3D styles, and Intelligent Artwork.
  • Alt text is a sentence or two that describes an graphic you’ve got inserted in a spreadsheet. It truly is a convenience for visually impaired users.
  • To increase alt text to an impression, suitable-click on and opt for “Edit alt text…”

Alt text is an critical tool that helps determine photos, strengthen Website positioning standing, and presents visually impaired people, or any one who demands extra enable figuring out the contents of visuals, support with on-display screen photographs.

It truly is most closely associated with net website page style and design, but you can include alt text to photographs in any Microsoft Office document, like Excel spreadsheets. Excel lets you insert alt text to every single variety of picture and graphic in two strategies, including from the “Illustrations” button in the “Insert” ribbon.

Although most people will not routinely do this, it can be a very good thought, primarily if your doc will be referenced by anyone who works by using a display screen reader for visual support. Ad

Here is how to incorporate alt text to your Excel spreadsheet.

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How to add alt text in Excel

1. Open up Excel and incorporate your wanted image to a spreadsheet.

2. Proper-click the graphic and opt for “Edit alt text…” from the fall-down menu. The Alt Text pane need to appear on the suitable facet of the display screen.


The alt text command is found in the context menu when you ideal-simply click an picture.Dave Johnson/Enterprise Insider

3. Sort the alt text you want to use to explain the graphic.
4. If the image is irrelevant to knowing the general spreadsheet – for instance, it is really a line or box that’s been additional totally for aesthetic reasons – click the checkbox beside “Mark as ornamental.”Advertisement

If an impression provides no informational worth to a spreadsheet, you can mark it as attractive.Dave Johnson/Business Insider

5. When you might be accomplished, shut the pane or click on one thing else. The alt text will be routinely added to your document.

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